Available Roles

Opportunity Description

The President & CEO serves as the senior elected volunteer leader of the PMI Central Indiana Chapter (PMICIC), providing strategic leadership and oversight for the chapter, Board of Directors, and broader volunteer leadership team.

The President leads the Board in setting direction, translating the chapter’s mission and strategic plan into measurable priorities, and ensuring PMICIC delivers meaningful value to its members and the Central Indiana project management community. This role is ultimately accountable for the overall functioning of the chapter and ensures that chapter activities are conducted ethically, responsibly, and in alignment with PMI requirements, chapter bylaws, policies, and financial stewardship expectations.

This is primarily a leadership, governance, and enablement role—not a role intended to personally execute every chapter initiative. Success requires creating clarity, empowering other leaders, developing volunteer capability, facilitating effective decision-making, and ensuring the organization remains focused on its highest-value priorities.

The President also serves as a visible ambassador for PMICIC, strengthening relationships with PMI, members, volunteers, community partners, employers, academic institutions, and other professional organizations.

Role Responsibilities

• Set strategic direction and priorities. Lead the Board in establishing and advancing the chapter’s strategic goals, annual plan, priorities, and measures of success while keeping member value at the center of decision-making.
• Lead an effective Board of Directors. Preside over Board meetings, establish clear expectations and decision-making practices, promote accountability, and ensure Board members work collectively toward chapter goals rather than operating solely within individual functional areas.
• Translate strategy into execution. Ensure chapter priorities have clear ownership, appropriate governance, measurable outcomes, and sufficient resources while helping leaders remove barriers to progress.
• Develop and empower chapter leaders. Coach and support Board members and senior volunteer leaders, encourage effective delegation and decision-making, and build leadership capability throughout the organization. PMI specifically identifies coaching and mentoring, conflict resolution, process execution, and team building as key skills for this role. Manage bi-annual leadership meetings to incorporate a smoother operation and communication between the leadership team.
• Strengthen the volunteer organization. Foster a healthy, collaborative volunteer culture with clear roles, sustainable expectations, effective communication, recognition, and opportunities for volunteers to grow into future leadership positions.
• Champion member value. Ensure chapter programs, events, partnerships, communications, and services respond to member needs and support the objectives established in the chapter’s annual and strategic plans.
• Provide organizational oversight. Maintain visibility into chapter operations, performance, risks, finances, volunteer capacity, and strategic initiatives without becoming the operational owner of every activity.
• Ensure sound governance and compliance. Work with the Board and governance leadership to ensure compliance with PMI requirements, chapter bylaws, policies, regulatory obligations, charter renewal requirements, and ethical standards.
• Exercise financial stewardship. Partner with the Treasurer/VP of Finance and Board to ensure chapter resources are used responsibly, investments align with strategic priorities, and chapter operations remain financially sustainable.
• Represent and connect the chapter. Serve as a primary ambassador for PMICIC with PMI and the Central Indiana community and cultivate relationships with speakers, organizations, and companies in Indiana that advance the chapter’s mission and reach.
• Build for continuity. Develop future leaders, strengthen succession planning, maintain effective leadership transitions, and leave the organization stronger and more sustainable for future Boards.

Time Commitment

Estimated average: 10-15 hours per week, with some weeks requiring additional time around major events, annual planning, PMI deadlines, leadership transitions, or emerging chapter needs.

The commitment typically includes Board and leadership meetings; regular 1:1 engagement with Board members and key chapter leaders; strategic planning and organizational oversight; chapter and community events; communication with PMI; and periodic regional or global PMI leadership activities.

Because PMICIC is a volunteer-led organization, the President must be intentional about delegation and working through the leadership structure rather than personally owning operational execution. Availability for timely decisions, leadership support, and emerging issues is important even when no formal meeting is scheduled.

Focus Area for 2027

The 2027 President will lead PMICIC through an important stage of organizational evolution. The primary focus will be to turn the chapter’s strategic direction into a simpler, more sustainable operating model that empowers volunteers and delivers measurable member value.

Key priorities will include:

• Operationalizing the chapter’s strategic plan by translating priorities into clear initiatives, outcomes, ownership, and measures of success.
• Implementing and maturing the chapter’s organizational structure, with clearer distinctions between Board governance, strategic leadership, and volunteer execution.
• Strengthening the member and volunteer journey, creating clearer pathways from first engagement through active participation, volunteer leadership, and long-term retention.
• Building a stronger leadership pipeline and succession model so chapter continuity does not depend on a small number of highly involved individuals.
• Improving how work gets done, including clearer decision rights, cross-functional collaboration, communication practices, prioritization, and lightweight governance appropriate for a volunteer organization.
• Preparing PMICIC for changes in PMI’s membership model and ensuring the chapter can effectively engage and demonstrate value to a broader and evolving membership base.
• Expanding PMICIC’s community ecosystem, including stronger relationships with employers, academic institutions, students and early-career professionals, community partners, and other professional organizations.

Position Summary

The Vice President of Operations is an elected officer and the chapter's official Secretary of Record, reporting directly to the President. This role is responsible for the internal operational infrastructure of the chapter as well as the preparation, maintenance, recording, and circulation of all chapter records, correspondence, meeting minutes, and related governance documentation. This role ensures administrative continuity in alignment with PMI's policies and the chapter's strategic direction.

As the executive lead for internal operations and governance, the Vice President of Operations oversees chapter systems, records management, and internal collaboration workflows.

The Vice President of Operations is a voting member of the Executive Board and serves as the operational and governance backbone of the chapter, enabling the success of other Vice Presidents, program directors, and volunteers across all internal-facing initiatives.

Key Responsibilities

Governance & Records Development/Management

• Develop and maintain chapter governance documentation, including bylaws, policies, procedures, and board-approved practices.
• Assure safekeeping of all governing documents (member-ratified bylaws, articles of incorporation/registration, charter agreement, board policies, committee charters, contractual agreements, and all other nonfinancial records for the chapter).
• Oversee the chapter repository and associated board files, including licensing of electronic tools, managing access, and maintaining a document inventory.
• Ensure all chapter documents are saved in a shared location as determined by the board.
• Maintain records in accordance with records retention requirements and PMI bylaws/policies.
• Provide records to members and outside organizations upon board approval, excluding personally identifiable information.
• Identify and mitigate potential risks to chapter operations, compliance, or reputation.
• Facilitate periodic policy and procedure reviews, recommending updates as needed.
• Provide governance guidance to Event Project Managers and Program Directors as needed.

Meeting Coordination & Documentation

• Coordinate and schedule monthly board meetings; coordinate and distribute meeting agendas.
• Keep records, including action items, of all business meetings of the chapter and board meetings.
• Maintain all meeting minutes in accordance with parliamentary procedures as determined by the board.
• Facilitate operations working sessions, as needed, and internal program cohesion; report event/board meeting participation.

Organizational Administration & Compliance

• Serve as Secretary of Record; manage decision/vote tracking; serve as liaison with PMI.org for compliance.
• Provide governance and compliance notifications to membership, directors, auditors, and committee members as needed (e.g., elections, annual meeting, bylaws ratification).
• Coordinate with the board to develop the annual report.
• Collate annual plan deliverables from each chapter leader; develop an annual plan matrix per the Catalog of Core Services; track progress and report status updates to the board and PMI.
• Ensure chapter policies and public documents use inclusive language, in partnership with respective board members.
• Collaborate across the Board and functional teams—including Member Engagement, Strategic Partnerships & Marketing, Communications, Finance, and Professional Development—to ensure programs are effectively planned, promoted, supported, and delivered.

Technology Support

• Assist with maintenance of internal systems (event platforms, file storage, web calendars).
• Assist with web infrastructure and content updates, including monitoring for functionality and broken links.

Succession and Transition Planning

• Develop and maintain transition materials for new administrative leaders and facilitate knowledge transfer.
• Develop and implement a succession and transition plan for this role specifically.

Time Commitment

• Estimated 20-30 hours per month.
• Requires attendance at a minimum of 80% of executive board meetings and working sessions.

Essential Competencies

Business Acumen

• Ability to record accurate meeting minutes.
• Knowledge of chapter bylaws and PMI policies.
• Knowledge of parliamentary meeting procedures.
• Knowledge of records retention requirements.
• Meeting coordination and scheduling.
• Governance & Compliance Awareness: familiarity with nonprofit governance, bylaws, record retention, and regulatory reporting.
• Operational Leadership: proven ability to manage internal systems, tools, and processes; experience in nonprofit internal operations.

Power Skills

• Excellent written and verbal communication.
• Time management.
• Facilitation.
• Service-Oriented Leadership: high emotional intelligence, patience, reliability; committed to chapter culture, PMI's mission, and project management value.

Technical Proficiency

• Familiarity with cloud-based collaboration tools (Google Workspace, Slack, CMS) and web/event management platforms.
• Comfortable with Slack, Excel/Google Sheets, project management tools, and CRM/membership systems.

Opportunity Description

The Vice President of Communications is an elected member of the PMI Central Indiana Chapter (PMICIC) Board of Directors responsible for providing strategic leadership for how the chapter communicates its value, tells its story, and engages members, volunteers, partners, and the broader Central Indiana project management community.

This role establishes the chapter’s overall communications strategy and ensures coordinated, consistent, timely, and brand-aligned communications across channels including email, social media, the chapter website, newsletters, event promotions, and other member-facing communications.

As a Board Officer, the VP of Communications serves as both a chapter leader and functional leader. The role works collaboratively across the Board and chapter leadership to translate PMICIC’s strategy and priorities into clear communications while providing direction, prioritization, coaching, and support to volunteers responsible for communications execution.

The ideal candidate is a strategic communicator and people leader who can create clarity, establish scalable processes, empower volunteers, and ensure PMICIC presents a consistent and compelling voice to its community.

Role Responsibilities

• Serve as an active member of the PMICIC Board of Directors, contributing to chapter strategy, governance, annual planning, decision-making, and organizational leadership.
• Develop, maintain, and continuously improve the chapter’s communications and channel strategy in alignment with PMICIC’s strategic and annual plans.
• Translate chapter priorities into clear communication objectives, campaigns, messaging, and measurable outcomes.
• Recruit, and provide leadership, coaching, prioritization, and support to Directors and volunteers responsible for communications, marketing, social media, email, website content, and related activities.
• Establish clear ownership and workflows so communications work can be effectively delegated and executed by the volunteer team rather than concentrated within the VP role.
• Maintain oversight of an integrated communications calendar across chapter programs, events, membership initiatives, volunteer opportunities, partnerships, and strategic campaigns.
• Ensure PMICIC communications are timely, audience-centered, accessible, consistent, and aligned with PMI and chapter brand standards.
• Partner with other Board members, Directors, committees, and initiative leaders to understand communication needs, establish priorities, and coordinate chapter-wide messaging, as well as ensure programs are effectively planned, promoted, supported, and delivered.
• Oversee communications supporting major chapter programs and events, while ensuring event and initiative teams have clear processes for requesting and coordinating communications support.
• Use engagement data, member feedback, and channel performance to evaluate communications effectiveness and inform improvements.
• Support appropriate crisis, sensitive, or time-critical communications in partnership with the President and Board.
• Collaborate with Finance on communications-related budget planning and responsible use of chapter resources.
• Develop sustainable documentation, processes, role clarity, and succession plans to strengthen continuity between volunteer leadership terms.
• Represent PMICIC professionally and actively champion PMI’s mission, chapter values, and commitment to creating an inclusive and welcoming professional community.

Time Commitment

Approximately 20–30 hours per month, with some variability based on chapter activities and major events.

The commitment generally includes:

• Monthly Board meetings and Board preparation
• Regular 1:1 or working sessions with communications Directors/team leads/volunteers
• Leadership and cross-functional planning meetings as needed
• Review and oversight of communications priorities, campaigns, and performance
• Participation in key chapter events and leadership activities
• Responsive communication through chapter collaboration tools between meetings

Focus Area for 2027

Build a coordinated, sustainable communications operating model that strengthens how PMICIC communicates member value and enables volunteers to execute effectively.

Key priorities for 2027 will include:

• Create one integrated communications strategy and calendar. Move from primarily event-by-event or reactive communications toward coordinated campaigns aligned with chapter priorities, audiences, and desired outcomes.
• Clarify roles, ownership, and workflows. Establish clear responsibilities across communications, marketing, social media, website, event communications, and other contributors so volunteers understand who owns what and how work moves from request through execution.
• Shift from execution dependency to empowered teams. Build a model in which Directors and volunteers can independently execute within clear priorities, standards, and decision rights, with the VP focused on strategy, leadership, coaching, and removing barriers.
• Strengthen the PMICIC story and member value proposition. Ensure communications consistently answer: Why should someone join, participate, volunteer, partner, attend, or stay connected with PMICIC?
• Improve audience segmentation and the member journey. Develop more intentional communications for prospective members, new members, established members, volunteers, emerging professionals, partners, and other priority audiences, in partnership and collaboration with the VP Strategic Partnership & Marketing as well as the VP Member Engagement.
• Become more data-informed. Establish practical measures for email, social, website, campaigns, and conversions so the chapter can understand what is working and continuously improve.

Desired Skills

Strategic & Business Skills

• Strategic communications planning
• Brand strategy and governance
• Marketing and campaign planning
• Audience segmentation and engagement
• Content strategy and editorial planning
• Data analysis and communications performance measurement
• Process improvement and workflow design
• Project and portfolio prioritization
• Budget planning and resource management
• Knowledge of PMI branding and chapter operations (preferred)

Leadership Skills

• Leading and developing volunteer teams
• Coaching and mentoring
• Delegation and empowerment
• Cross-functional collaboration
• Stakeholder management
• Strategic thinking
• Decision-making and prioritization
• Organizational leadership
• Change leadership
• Conflict resolution and consensus building

Communications & Marketing Skills

• Exceptional written communication and editing
• Executive communications
• Storytelling and messaging development
• Campaign planning and execution
• Email marketing
• Social media strategy
• Website content management
• Presentation and public speaking
• Brand consistency and quality assurance
• Crisis communications (preferred)

Technical Skills

• Content Management Systems (CMS)
• Email marketing platforms
• Social media management tools
• Graphic design collaboration (Canva, Adobe Express, etc.)
• Good Workspace and collaboration tools
• Analytics and reporting tools (Google Analytics, social insights, email metrics)
• AI tools for content development and productivity

Opportunity Description

The Vice President of Professional Development is a member of the PMICIC Board of Directors responsible for setting the strategy and providing leadership for the Chapter’s professional development and educational portfolio.

This role ensures PMICIC delivers relevant, high-quality learning experiences that strengthen the skills of project professionals at every stage of their careers and reflect the evolving needs of Central Indiana’s project management community. The VP provides strategic oversight for professional development programming, educational events, certification and PDU-related opportunities, and other learning experiences while leading and empowering the volunteers responsible for execution.

The ideal candidate is a collaborative, strategic leader who can translate member needs and industry trends into a cohesive professional development roadmap—balancing innovation, quality, volunteer capacity, financial sustainability, and measurable member value.

Role Responsibilities

• Develop and maintain an annual Professional Development Strategy and Program Roadmap aligned with PMICIC’s strategic and annual plans, PMI priorities, member needs, and emerging trends in the profession.
• Provide executive sponsorship and oversight for the Chapter’s portfolio of professional development offerings, including educational programs, workshops, certification-related opportunities, signature learning events, and other professional development experiences.
• Recruit, lead, coach, and support Directors, committee leads, and volunteers within the Professional Development functional area, establishing clear outcomes, decision rights, priorities, and accountability while empowering teams to execute.
• Establish a balanced programming portfolio that serves members across career stages, industries, disciplines, and areas of interest while aligning learning opportunities with the PMI Talent Triangle and PDU requirements.
• Use participation metrics, member feedback, surveys, and industry best practices to continuously evaluate and enhance the Chapter's professional development portfolio, curating high-impact, engaging experiences that position chapter events as the premier destination for networking, professional growth, and meaningful community engagement.
• Identify opportunities for new learning formats, topics, speakers, partnerships, and educational experiences that respond to changes in project management, AI, technology, leadership, and the future of work.
• Collaborate across the Board and functional teams—including Member Engagement, Strategic Partnerships & Marketing, Finance, and Operations—to ensure programs are effectively planned, promoted, supported, and delivered.
• Develop and maintain relationships with speakers, subject-matter experts, educational organizations, PMI resources, Authorized Training Partners, and other partners that can expand professional development opportunities for members.
• Provide oversight of the Professional Development budget, working with the VP Finance to ensure programs are financially responsible, appropriately resourced, and aligned with Chapter priorities.
• Ensure professional development activities follow applicable PMI and PMICIC policies, including requirements related to PDUs, speaker agreements, program documentation, financial controls, and event governance.
• Participate actively as a member of the PMICIC Board of Directors, contributing to Chapter-wide strategy, annual planning, governance, leadership decisions, and organizational priorities.
• Build leadership capacity and sustainability within the function through volunteer recruitment, delegation, documentation, succession planning, and effective transition practices.

Time Commitment

Approximately 20–30 hours per month, with some seasonal variation based on the Chapter’s programming calendar.

The commitment includes:

• Monthly Board of Directors meetings and strategic planning activities
• Regular 1:1s and working sessions with Directors and key volunteer leaders
• Oversight and participation in professional development planning
• Attendance at selected Chapter programs and signature events
• Cross-functional coordination with other Board members and teams
• Annual planning, budgeting, volunteer succession, and leadership transition activities

This is a strategic leadership and oversight role. The VP is not expected to personally execute every program or event; success depends on effectively empowering Directors, committees, project teams, and volunteers with clear outcomes, authority, and support. With that said, this is a working Board. As such assisting other board members and directors in setup, execution and delivery of events, meetings, etc. is expected.

Focus Area for 2027

The primary focus for 2027 will be to build a more intentional, integrated, and sustainable professional development portfolio for PMICIC.

Key priorities will include strengthening the Chapter’s annual programming roadmap so offerings are driven by member needs and strategic outcomes rather than individual events; clarifying how professional development initiatives move from idea through approval, planning, delivery, and evaluation; and creating clearer ownership across the VP, Directors, committees, and cross-functional partners.

The VP will also focus on expanding the ways members learn and grow by exploring new formats, partnerships, speakers, and learning pathways; ensuring programming remains relevant as the profession evolves; using member feedback and data to guide investment decisions; and building a volunteer structure that allows the Chapter to deliver high-quality programming without relying on a small number of individuals to carry the work.

Success at the end of 2027 should mean PMICIC has a cohesive professional development strategy—not simply a calendar of events—with clear priorities, accountable owners, measurable member value, and a sustainable model for future years.

Desired Skills

Business Acumen

• Strategic planning and portfolio management
• Professional development program strategy and curriculum planning
• Program and event portfolio management
• Budget planning and financial stewardship
• Data-informed decision making and performance measurement
• Knowledge of PMI certifications, PDUs, and the project management profession
• Partnership development and stakeholder relationship management

Leadership (Power Skills)

• Volunteer leadership, coaching, and mentoring
• Strategic thinking and organizational leadership
• Collaboration and cross-functional influence
• Change leadership and continuous improvement
• Executive communication and presentation skills
• Team building and delegation
• Relationship building and networking
• Decision making and prioritization

Technical / Ways of Working

• Program and project management
• Event and learning experience design
• Facilitation and workshop leadership
• Process design and documentation
• Familiarity with collaboration and project management tools (e.g., Slack, Google Workspace, etc…)

* NOTE: The term for this board will be partial, as it’s backfilling an active term. This board term will serve through 12/31/2027.

Opportunity Description

The Vice President of Member Engagement is an elected member of the PMI Central Indiana Chapter Board of Directors responsible for shaping how members and volunteers connect with, contribute to, and grow within our chapter community.

This role provides strategic leadership across the full member and volunteer journey—from welcoming new members and creating meaningful engagement opportunities to strengthening volunteer pathways, recognition, retention, and leadership development. The VP serves as a champion for the member and volunteer experience, using feedback, data, and community insights to help ensure PMICIC remains a welcoming, relevant, and valuable professional community.

The VP leads the Member Engagement functional area, including Membership Experience & Administration, Networking & Community Engagement, and Volunteer Engagement, and works closely with fellow Board members and chapter leaders to translate PMICIC’s strategic priorities into coordinated initiatives and measurable outcomes.

Role Responsibilities

• Develop and lead strategies that strengthen member recruitment, onboarding, engagement, satisfaction, and retention.
• Provide strategic leadership and support to Directors and volunteer teams within the Member Engagement functional area, including:
  
  • Membership Experience & Administration
  • Networking & Community Engagement
  • Volunteer Engagement
• Strengthen the end-to-end member and volunteer journey, creating clear pathways for people to move from first interaction to active participation, volunteering, leadership, and long-term chapter involvement.
• Lead the chapter’s volunteer engagement strategy, including volunteer recruitment, onboarding, placement, recognition, retention, leadership development, and succession pathways.
• Partner with chapter leaders to ensure volunteers have clear roles, appropriate support, meaningful opportunities to contribute, and a positive volunteer experience.
• Develop and strengthen member onboarding, welcome experiences, recognition programs, feedback mechanisms, and other initiatives that increase connection and belonging.
• Oversee networking, community-building, and member engagement initiatives that create meaningful opportunities for members to build relationships and become more involved in the chapter.
• Use membership data, volunteer data, surveys, feedback, and engagement trends to identify opportunities, measure progress, and inform Board-level decisions.
  Serve as an advocate for member and volunteer needs in Board discussions, strategic planning, and chapter decision-making.
• Prepare the chapter for changes to PMI’s membership model and identify opportunities to effectively welcome, engage, and retain a growing and evolving member community.
• Establish clear goals and priorities for the Member Engagement functional area and provide regular coaching, guidance, and support to Directors responsible for executing initiatives.
• Collaborate across the Board and functional areas to ensure a cohesive experience across communications, events, partnerships, technology, and chapter operations.
• Develop and maintain appropriate documentation, transition plans, and leadership pipelines to support continuity and succession within the Member Engagement function.
• Participate actively in Board meetings, strategic planning, leadership activities, chapter events, and working sessions, with an expectation of at least 80% attendance.

Time Commitment

Approximately 20-30 hours per month, depending on chapter priorities and key initiatives. 

This is a strategic leadership role that requires regular engagement with Directors and volunteer leaders, participation in Board meetings and chapter activities, and availability to provide timely guidance and decision-making support. Some periods may require additional time during major chapter initiatives, leadership transitions, or PMI membership changes. Also, this is a working Board. As such assisting other board members and directors in setup, execution and delivery of events, meetings, etc. is expected.

Focus Area for 2027

The primary focus for 2027 will be building a more intentional and connected member and volunteer journey that helps people find their place within PMICIC and creates clear pathways for deeper engagement.

Key priorities will include:

• Member Journey: Define and strengthen the experience from initial connection and onboarding through ongoing participation, engagement, and retention.
• Volunteer Journey: Reestablish and strengthen the Volunteer Engagement function, creating clearer pathways for volunteer recruitment, onboarding, placement, support, recognition, development, and succession.
• Community & Connection: Expand meaningful opportunities for members to build relationships, find community, and engage with PMICIC beyond individual events.
• Leadership Pipeline: Create stronger pathways for volunteers to grow into project leadership, Director, and future Board roles.
• Membership Model Readiness: Continue adapting the chapter’s member engagement strategy to PMI’s evolving membership model and anticipated changes in the size and composition of our community.
• Data-Informed Engagement: Establish meaningful measures and feedback loops that help the chapter understand where members and volunteers are engaging, where they disengage, and how PMICIC can continuously improve their experience.

Success in 2027 will mean creating a chapter where members and volunteers can more easily answer three questions: Where do I fit? How can I get involved? What is my next opportunity to grow?